Monthly meeting of the Sunriver Service District Board of Directors 

NOTE: Meeting held at SROA admin board room

Call to Order
Roll Call
Public Input
• Welcome and Oath of Office for new SSD Board Director Denney Kelley

Consent Agenda
• Motion to approve: July 13, 2023 Regular Board meeting minutes
• August 17, 2023 Regular Board meeting minutes
• NowCFO invoice in the amount of $7,168.80 - Holliday
• PowerDMS, Inc. invoice in the amount of $5,150.00 - Womer
• Hughes Fire Equipment invoice in the amount of $7,134.83 - Boos

Old Business
• Motion to approve the Chair’s signature on conditional offer of employment letter to Lt. Stephen Lopez as the Sunriver Police Chief - Shoemaker
• Public Safety Building Update – Nelson Motion to Approve August 2023 Building Funding Requests in the total amount of $578,601.71 KMB Architects invoice in the amount of $25,245.03
• Truss Components invoice in the amount of $1,200.00
• Evren Northwest invoice in the amount of $11,068.75 iv. Nelson Capital invoice in the amount of $9,500.00
• Kirby Nagelhout Construction invoice in the amount of $444,589.70
• Sunriver Christian Fellowship invoice in the amount of $1,000.00
• Honeywell Intl’ invoice in the amount of $85,785.12
• Reimbursement to the Sunriver Service District in the amount of $213.11
• Motion to approve Cook Solutions Group Low Voltage Contractor for CCTV/Access Controls contract
• Motion to approve new Mitel Phone System contract
• Discussion and motion for approval of SROA legal invoice in the amount of $17,958.00 – Fister/Hepburn
• Review of monthly memo to Deschutes County Commissioners - Holliday

New Business
• Motion to approve the August and July 2023 unaudited financials – Glass/Beenen
• Monthly Chief/Administrator’s Reports
  ⁃ Fire Chief Boos
  ⁃ Police Chief Womer
  ⁃ Administrator Holliday
• Update on SSD Payroll, Accounting, and Human Resources/Meeting with SDAO – Holliday/Chiefs
• Motion to approve Administrator Holliday’s signature on auditor engagement letter – Holliday
• Discussion and nominations for SSD Board Chair, Vice Chair, Treasurer, and Budget Committee – Fister
• Selection of two Board members to represent the District at the annual review of the Rules Agreement with SROA – Fister
• Motion to approve Resolution 2023-005 establishing signature authority – Holliday
• Review and discuss MASA Medical Transport coverage for future Board members – Holliday/Fister
• Update on Board Administrator, Police Chief and Fire Chief annual reviews – Fister
• Discussion on November 2023 Board Work Session Orientation - Holliday
• Review August 2023 SROA Board meeting – De Alicante